Most, if not all, of your personal data was obtained from you directly, either from the following sources or from any other information you provided and this may include:
The College needs to collect and process your child’s and your personal data for various academic, educational and administrative purposes. Generally, the personal data that we collect and process, include but is not restricted to:
Name, Identification number (NRIC), Passport number, Address, Contact numbers, Personal email address, Photo and images, Nationality, Student’s Gender, Date of birth, Previous qualification, Parents’/guardian’s marital status, Emergency contact person(s) details, Billing- related information, Employment/occupation
If the personal data is necessary to initiate any matter with the College, and you refuse to provide the personal data to the College, then the College will not proceed further with your matter.
The personal data that we collect and process may include what is defined as ‘sensitive personal data’ under the Act and these include, but not restricted to:
Race, religion, health, records of misconduct and disciplinary action, records of criminal offence, family court orders
This sensitive information shall be treated carefully by the College and will only be used for specific purposes. It will not be released to a third party without your explicit consent unless it is necessary to protect your vital interests.
The purpose for which personal data is collected and further processed includes, but not restricted to the following:
The provision of all information requested for in the relevant forms of the College is mandatory, unless specified otherwise, in enabling us to process your application/request and offer our services to you.
Should you fail to provide the said information, the College may be unable to process your request and/or provide you with the relevant services.
Kagc College will keep your personal data confidential unless you have given the written consent to such disclosure or it is within the ambit of permitted disclosures under prevailing laws/guidelines. The College may disclose your information to the categories of third parties as listed below (not restricted to):
You have the right to access and correct your personal information held by the College under the Act. We will attempt to keep your records complete, accurate and up-to-date. If you have any reason to believe the records with us are inaccurate, incomplete or not updated, please notify the College in a timely manner. If you wish to request for access to, or to correct data held by the College, or withdraw your consent to the data processing/use of your personal data by us, please forward your request to the College Service and Quality Management Manager through:
Kagc College reserves the right to charge you an administrative fee for processing any data access request.
Although, we only process your personal data for purposes as stated above, in the event that your personal data is being processed for other purposes (with your consent), you have the right to request us to stop such processing. You may exercise this right by contacting the College through aforementioned. However, if you choose not to provide and/or fail to supply us with such personal data (and/or decide not to give us consent to process your personal data, including explicit consent for sensitive personal data), we will not perform the contract of enrolment or process your application for enrolment with us.
Accordingly, if you decide not to provide the mandatory information to us, it may necessarily mean the Contract of Enrolment may have to be terminated or that an offer of a place of enrolment will not be made.
Any request to exercise your rights shall be administered as per the Act. Please be informed that pursuant to the Act, your request may be rejected in certain circumstances.
This Policy may be reviewed and amended from time to time. We will communicate such changes along with the updated Policy on the College website: www.kagc.edu.my and/or other appropriate communication means as may determined by Kagc College. Parents and students are advised to visit the College website on a regular basis to check for any updates and changes on this Notice